Current Administrative Job Openings

Leased Housing Dept:

Expected Hiring Range: $32,549-$37,679 ($15.65-$18.11/hour)

GENERAL DESCRIPTION

Under general supervision performs administrative work in determining initial and continued eligibility for Section 8 applicants/recipients. Work includes calculation of rent payments in accordance with HUD regulations and auditing files.  Considerable attention to detail must be exercised in the verification of information submitted by tenants.  Employee must exercise independent judgment, discretion, and initiative when completing assignments and apply knowledge of applicable policies, procedures, and programs.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license. Drug testing, criminal background check and DMV check required.

DESIRABLE EDUCATION AND TRAINING

Requires a high school diploma or its equivalent. An Associate’s or Bachelor’s degree in Accounting or Business Administration is preferred, with 2-3 years experience in bookkeeping, personal income tax preparation, or performing calculations to determine eligibility for benefit assistance; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Bilingual skills (English/Spanish) are preferred.  Experience with Word and Excel.

For instructions on applying, go to the Application link.

Housing Management Dept:

Expected Hiring Range: $34,176-$41,541  

GENERAL DESCRIPTION

Responsible for a variety of support tasks in the department such as: compiling monthly reports, coordinating staff to gather daily information on departmental operations, serving as the department receptionist, processing resident complaints, handling special assignments for the Director, monitoring annual contracts, preparing progress reports weekly, assisting with collections and posting of rents, preparing bi-weekly payroll records for the department, data entry, scanning documents, scheduling and preparing correspondence.  Independent initiative and judgment are required to establish work priorities, meet deadlines, and accomplish required tasks in a timely manner.  Considerable public contact is required in the position.  Courtesy and tact are required in daily contact with residents, outside human service agencies and other employees.  Must be proficient with MS Word and Excel.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license. Drug testing, criminal background check and DMV check required. 

Must be proficient with MS Office and Outlook.

DESIRABLE EDUCATION AND TRAINING

Graduation from high school or its equivalent supplemented by course work in business administration, computer science, or accounting with 3-5 years of progressively responsible experience in administrative/executive support work in the real estate, legal, or construction industries; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.  Associate’s or Bachelor’s degree is preferred.

For instructions on applying, go to the Application link.

Administrative Assistant I (Finance)

Expected Hiring Range: $34,176-$37,679

GENERAL DESCRIPTION
Performs a variety of complex and administrative tasks to support the Accounting and Human Resources Division. Duties include: courier duties, answer phones, greet visitors, process mail, maintain accounting records, coordinate meetings, conferences, prepare reports, correspondence and newsletters, special assignments, assist with personnel, etc. Requires proficiency in MS Office, 10 key ability, strong organizational skills, excellent oral/written communication skills, and ability to handle confidential information.

SPECIAL REQUIREMENTS
Valid NC Driver’s License required. Drug testing and criminal background check required.

DESIRABLE EDUCATION AND TRAINING
Two year college degree with a major in business, secretarial science, or related field, and 3-5 years of administrative support work, preferably in accounting or human resources; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

For instructions on applying, go to the Application link.

Development Dept:

Expected Hiring Salary: $58,452-$64,444

GENERAL DESCRIPTION

Performs supervisory and administrative work in relation to grants awarded by the Department of Housing and Urban Development (HUD) and for construction and modernization projects performed by Capitol Area Developments, Inc. Duties include administrative functions and implementation regarding the Capital Fund Program’s (CFP) components including the five-year plan, mandated reporting, scheduling of work items, budget revisions, and grant close outs.  Prepares and oversees preparation of contract documentation in connection with the CFP and departmental work activities.  Prepares bid package documentation and oversees the formal bidding process.  Prepares schedule of implementation for work items of the CFP and ensures that items are completed in a timely fashion.  Performs quality assurance of department’s work by periodically inspecting contracts monitored by the department’s Contract Monitor(s) and takes the necessary actions to resolve discrepancies. Assists in resolving issues related to lead based paint and asbestos remediation in public housing and CAD Inc. inventories.  Assists with elements related to land acquisition and disposition.  Plans, directs, and supervises the activities of the department’s Contract Monitor(s) and other support staff as needed.  Employee must use tact and courtesy in contact with Housing Authority personnel, suppliers, contractors, residents, and professional disciplines.  Reviews budget line items in CFP and resolves discrepancies in conjunction with the agency’s Finance Department.  Assists in the preparation of departmental resolutions for Housing Authority Board meetings and its department’s representative board meetings when the Director is absent.  Effectively keeps abreast of and communicates the Dept. of HUD field office officials regarding updated regulatory issues that affect CFP compliance.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license. Drug testing, criminal background check and DMV check required.

DESIRABLE EDUCATION AND TRAINING

Graduation from a four-year college with a degree in business supplemented by considerable experience in the construction field; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities. NC General Contractor’s license, Asbestos Abatement Supervisor, and Lead Based Paint Supervisor certifications are preferred.  Experience with Word and Excel.

For instructions on applying, go to the Application link.

Leased Housing Dept:

Expected Hiring Salary: $32,549-$37,679 ($15.65-$18.11/hour)

GENERAL DESCRIPTION

Under general supervision performs administrative work in determining initial eligibility of Section 8 applicants along with continuing eligibility for Section 8 recipients. Work includes interviewing tenants to gather information regarding income, employment status, family composition, and allowable deductions; verifying the information; and determining tenants’ continued eligibility for housing.  Considerable attention to detail must be exercised in verifying information submitted by applicants and tenants.  Tact and courtesy are required in extensive public contacts with program applicants and associated outside agencies.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license. Drug testing, criminal background check and DMV check required.

DESIRABLE EDUCATION AND TRAINING

Graduation from high school or its equivalent. An Associate’s or Bachelor’s degree in Business Administration is preferred, with 2-3 years experience in public housing programs; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Bilingual skills (English/Spanish) are preferred.  Experience with Word and Excel.

For instructions on applying, go to the Application link.

Housing Management Dept:

Expected Hiring Salary: $32,549-$35,885

GENERAL DESCRIPTION

Responsible for oversight of assigned specific community programs and activities in the public housing communities.  Work includes planning, organizing, implementing, and evaluating programs and activities.  Programs may be of a recreational, social, educational, or cultural nature and are usually designed to enhance and improve the economic or social conditions of the residents.  Assists in identifying and coordinating resources to meet resident needs.  Works with resident councils or groups to improve the quality of life and services to the public housing community.  Trains and supervises volunteers or others willing to assist in program efforts.  Maintains records, files, and data on program activities and prepares narrative and statistical reports as required.  Compiles and submits information for grant writing and formulation.  Responsible for a variety of support tasks in the department such as: assisting with collection and posting of rents, data entry, scanning documents, scheduling and preparing correspondence.  Independent initiative and judgment are required to establish work priorities, meet deadlines, and accomplish required tasks in a timely manner. Considerable public contact is required in the position.  Courtesy and tact are required in daily contact with residents, outside human service agencies and other employees.  Must be proficient with Microsoft Word and Excel.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license.  Drug testing, criminal background check and DMV check required.  Must be proficient with MS Office and Outlook.

DESIRABLE EDUCATION AND TRAINING

Graduation from a four year college or university with a major in social work, human services, or related field and one year of community services experience; or an equivalent combination of training, , and experience which provides the required knowledge, skills, and abilities. 

For instructions on applying, go to the Application link.

Administration-Finance Dept:

Expected Hiring Salary: $45,799-$50,493

GENERAL DESCRIPTION

Primarily responsible for overseeing the internal auditing process to ensure applicants and clients receive Housing Choice Vouchers or Public Housing benefits consistent with HUD regulations.  Position entails auditing tenant files, supervising the Compliance Analyst/Auditor position, and coordinating training and corrective actions with other departments to ensure consistency and program compliance.  Reviews and analyses work, exercises analytical judgment, and interprets regulations and policies to identify and/or mediate problems and recommend and implement solutions/process improvements.  Prepares and analyzes financial and non-financial reports, communicates effectively both orally and in writing and works independently and as part of a team to meet objectives.  Requires prior experience auditing in a heavily regulated and time-sensitive environment, working to understand and act upon complex regulations to ensure compliance and accuracy.  Must be able to coordinate personnel to complete special compliance projects as needed.  Requires intermediate to advanced level skills in Microsoft Word and Excel. 

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license.  Drug testing, criminal background check and DMV check required.  Must be proficient with MS Office and Outlook. Will perform an Excel and Income Calculation assessment during interview

DESIRABLE EDUCATION AND TRAINING

Graduation from a four-year college or university with a degree in Business Management/Administration or Accounting and considerable experience in business or public administration to include 3 years auditing, accounting, and supervisory experience; or an equivalent combination of training and experience which provides the required knowledge, skills and abilities.

For instructions on applying, go to the Application link.

Development Dept:

Expected Hiring Range: $41,541-$45,799

GENERAL DESCRIPTION

Assists with inspection procedures of structures in target areas, production of bid documents and contract specifications, review of inspection reports and cost estimates, selection of contractors, award of contracts, final inspections, and approvals for payment. Makes periodic reviews of construction work in progress to ensure compliance with established regulations and standards, notes variances and explains need for correction to contractors, recommends withholding approval until adjustments are made.  Assists in the preparation of special reports, feasibility studies, and cost estimates for budgeting purposes.  Performs related work as required on Comprehensive Grants and Development projects.  Assists in gathering information to close out grants.  Performs other duties as assigned.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license.  Drug testing, criminal background check and DMV check required.  Experience with MS Word and Excel. General Contractor’s License preferred.

DESIRABLE EDUCATION AND TRAINING

Graduation from high school or its equivalent with considerable experience in construction work, including supervisory responsibility and cost estimating. Five years experience in construction field work or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

For instructions on applying, go to the Application link.

Leased Housing Dept:

Expected Hiring Salary: $39,563 

GENERAL DESCRIPTION

Performs initial and annual inspections of housing units for the Housing Choice Voucher Program in accordance with federal, state, and local building codes; and U.S. Department of Housing and Urban Development (HUD) Housing Quality Standards (HQS) requirements, including identification of potential lead hazards. Performs re-inspections of previously failed units and follows up on complaints to ensure compliance with building codes and Housing Quality Standards.  Prepares certification documentation for rent reasonableness calculations on all units inspected.  Assists the Inspections Manager in gathering rent comparable data for updating the Rent Reasonableness Database. Completes inspection checklists and documents HQS violations using Encompass software.  Files inspection reports and accompanying documents in the electronic file management system.

SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license. Drug testing, criminal background check and DMV check required. Visual Assessment Certification for Lead Based Paint.

DESIRABLE EDUCATION AND TRAINING

Graduation from high school with vocational training in carpentry, plumbing, electrical or related building trades. 1 to 2 years of experience in the building trade or inspection field is preferred, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

For instructions on applying, go to the Application link.

Administration-Finance Dept:

Expected Hiring Salary: $41,541 – $45,799  

GENERAL DESCRIPTION

The Internal Auditor/Compliance Analyst performs internal file review audits to ensure applicants and clients receive Housing Choice Vouchers or Public Housing benefits consistent with HUD regulations.  Position entails continuous review and evaluation of information located in tenant files to determine compliance with standards, documenting findings that do not meet program standards, and reporting/maintaining weekly file inventory counts.  File volumes fluctuate and work is performed within specified timeframes. Must have attention to detail and review files in accordance with regulations and specified timeframes, demonstrated knowledge of auditing in a highly regulated environment, and ability to review, interpret, and apply complex regulations to ensure compliance.  Requires intermediate to advanced level skills in Microsoft Word and Excel.   

 SPECIAL REQUIREMENTS

Must possess and maintain a valid NC driver’s license. Drug testing, criminal background check and DMV check required. Will perform an Excel and Income Calculation assessment during interview. 

DESIRABLE EDUCATION AND TRAINING

Graduation from a four-year college or university with a degree in Business Management/Administration or Accounting and experience in business or public administration to include 2 years experience in auditing/internal compliance review or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

For instructions on applying, go to the Application link

Leased Housing Department:

Expected Hiring Salary: $30,999  

GENERAL DESCRIPTION

The Office Assistant V serves as the primary point of contact for applicants and clients of the Housing Choice Voucher (Section 8) program.  Position entails maintaining control and accuracy of the records received by applicants/clients of the Section 8 program, responding to customers via telephonic and electronic methods (email), data entry of notes related to all contact with the customer, assisting the Client Specialist Division with scheduling leasing and recertification appointments for clients, retrieving documents from the Enterprise Income Verification System required for leasing and recertification, electronic storage of tenant file records who have terminated from the program, and other administrative duties to support activities of the Leased Housing Department as needed.  Must be able to effectively manage a large volume of incoming/outgoing correspondence with customers, demonstrate excellent customer service and communication skills, respond to customers and relay information that is consistent with HUD guidelines and departmental processes.

SPECIAL REQUIREMENTS

Drug testing and criminal background check required. 

DESIRABLE EDUCATION AND TRAINING

Graduation from high school or its equivalent, supplemented by a minimum of 2 years of customer service experience, administrative/clerical support coursework or training, or a combination of training or experience which provides the required knowledge, skills and abilities. Must be able to operate a multi-line phone system and demonstrate intermediate level proficiency with Microsoft Word and Excel.  Prior customer service experience in a public service agency is preferred. Bilingual skills (English/Spanish) are a plus.

For instructions on applying, go to the Application link

Maintenance Department

Expected Hiring Range: $13.52 – $16.43 per hour

GENERAL DESCRIPTION:

  • Answers telephone calls from residents and staff regarding maintenance services and converts those requests to work orders.
  • Ask residents key questions concerning work to be performed and issues a work order number to residents each time a work order is generated.
  • Classifies priority of work orders, grouping them as emergency, urgent or routine.
  • Timely distributes newly generated work orders daily to supervisors for maintenance workers.
  • Responsible for notifying maintenance workers immediately of emergency situations using two-way mobile radio communications.
  • Maintains a daily log of all emergencies calls and ensures emergency work orders are received in and closed within a twenty-four hour period.
  • Receives and reviews daily logs from the after-hours emergency service. Converts those calls to work orders.
  • Maintains accurate file of appliances and preventive maintenance work orders.
  • Operates general office and other equipment such as a copier, computer, calculator, and radio communication system.
  • Answers inquiries that require interpretation of routine Housing Authority Maintenance policies and procedures.
  • Performs other related duties as required.

SPECIAL REQUIREMENTS:

Drug test and criminal background check required.

DESIRABLE EDUCATION AND TRAINING:

Graduation from high school or its equivalent with at least 2 years’ experience in work order entry/data entry; must be able to type at least 50 wpm; or possess an equivalent combination of training and experience which provides the required knowledge, skills and abilities.

For instructions on applying, go to the Application link.